CEO Mom Checklist for Systems, Offers & Letting Go of DIY Overload

Systems

Aug 20

our guest blogger:
Rebecca Reardon

There’s a moment that catches just about every mom running a business.

Usually somewhere between reheating your coffee for the third time and realizing—yep—that invoice you meant to send? Still sitting in drafts.

You're juggling carpool, client calls, and content. Squeezing strategy into nap windows. Rewriting captions from the front seat of soccer practice. You’re the CEO, the mama, the project manager, the snack curator, the one keeping it all afloat.

And if you’ve ever whispered “I’ll figure it out this weekend,” only to blink and it’s Monday again… you’re in good company.

This week inside the Virtual Village, we’re spotlighting Rebecca Reardon, a systems-savvy VA and the behind-the-scenes queen for mom-owned brands who are ready to stop spinning their wheels.

FOLLOW rebecca

Meet Rebecca, a Virtual Assistant and Systems Sidekick for mom-owned businesses who are ready to feel less scattered and more supported.

She helps her clients untangle the chaos behind the scenes and spot the gaps in their business that are holding them back. Through strategic planning, systems setup, and ongoing support, Rebecca helps moms stop spinning their wheels and get back to the things (and people!) they love.

In her guest article, she’s breaking down the exact systems, offer clarity, and mindset shifts CEO moms need to move from overwhelmed to organized, without adding more to your plate.

Because the truth? You don’t need more grit. You need more support.

And this checklist? It’s not about doing more. It’s about doing less of what’s draining you—and more of what actually moves your business forward.

**“Being a CEO and a mom isn’t about doing it all. It’s about building systems, offers, and support that honor the way you live and work.”**

SYSTEMS: Build a Business That Doesn’t Rely on Your Memory

No one’s asking you to set up a 45-step funnel or automate your entire life overnight.

But what Rebecca is encouraging is a few intentional systems that take the mental load off, and give your future self a high-five.

Here’s where to start:

Client Onboarding/Off-boarding – Make it smooth, clear, and repeatable.
Weekly Workflow – Forget what “they” say. Build a rhythm that works for your real life.
Task & Project Management – Whether it’s ClickUp, Asana, Trello, or a sticky note wall, pick something and stick with it.

Pro tip: Systems are your safety net, not your straightjacket. They’re here to hold you, not box you in.

OFFERS: Make Sure What You Sell Still Fits the Life You’re Living

If your current offer only “works” when you skip lunch and pull a late night… it’s not really working.

Use Rebecca’s mini-audit to check in:

Is it clear who it’s for and what it delivers?
Does it fit your capacity? (Spoiler: You don’t have to say yes to everyone.)
Is it aligned with your season? You’re allowed to evolve. In fact, it’s kind of the point.

Permission slip: Offers can change. Your priorities have. That doesn’t mean you’re flaky—it means you’re a CEO making moves that match your motherhood.

WHAT TO STOP DIY-ING: Just Because You Can Doesn’t Mean You Should

You’re wildly capable. But being the one who “figures it out” every time is exhausting, and unnecessary.

Here’s where you’re allowed to let go:

Customizing everything from scratch—templates are your friend
Planning content on the fly—batch it once, breathe easier for weeks
Managing every tech tool—simplify or delegate
Handling all backend tasks solo—you don’t get bonus points for burnout

Support doesn’t make you less of a leader. It makes you a more sustainable one.

Final Takeaway from Rebecca

“Being a CEO and a mom isn’t about doing it all. It’s about building systems, offers, and support that honor the way you live and work.”

Rebecca isn’t just offering tips, she’s modeling what it looks like to run a business with intention, capacity, and care. And inside the Virtual Village, she’s part of the community reminding us that growth doesn’t have to mean hustle, it can look like ease, delegation, and a little breathing room.

Want to connect w/ MOM biz besties like Rebecca?

The Virtual Village is where mom founders get the coaching, collabs, and community they actually need. Monthly hot seats, mastermind calls, PR opportunities, and a built-in peer circle of women who just get it.

You’re not meant to do this alone.
You’re meant to grow in a room built for you.

Doors stay open. Your seat’s waiting. Join Here.

Connect with rebecca

📍 yourtypea.va@gmail.com
📸 yourtypea_va

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Join the Made for Mothers Membership, The Virtual Village: FIRST MONTH $1.00

about YOUR HOST

Hey, I’m mariah

BOY MAMA and MADE FOR MOTHERS CEo + FOUNDER

My claim to fame is burning my multi-six-figure marketing agency to the ground when my son was born in order to create the village I needed so badly as a CEO & mom. I felt deeply alone, and I knew there was a better way! And guess what!? I figured it out, moms just need to be deeply rooted for, seen by, and surrounded by other moms!

If you're NEW to the Made for Mothers community, just know that his table is long and wide, there are plenty of seats, no cool girls, no gossip, no aggressive networking, no stressing if your babies can tag along... we're mothers first, and wildly ambitious entrepreneurs second AND you belong here!.